Approved by IS Committee, December 17, 2005
Approved by Senior Administrators, February 22, 2005

Connecticut College’s e-mail system is a delivery system for electronic communication. The automated system cannot discern differences between information of limited or transitory value and that of lasting value. The server is backed-up daily and back-up tapes are retained for a maximum period of one month. Therefore, the e-mail system does not provide the functionality or long-term storage capability required to maintain official records for the College.

Connecticut College faculty and staff should print copies of important documents and correspondence sent by e-mail to be stored in relevant subject files or save the messages in a stable retrievable electronic format on a long term medium such as a CDR or DVD. Each office or department should have guidelines and retention plans that provide guidance to determine which documents and correspondence will be retained and for how long.