Work Study FAQs

» When and how do I apply for a job on campus?

» What if I can't find a job?

» Once I find a job, do I need to fill out any forms?

» I have never worked on campus before, do I need to fill out any forms?

» Can I have more than one job on campus during the academic year?

» Is there ever a shortage of Federal Work Study positions?

» What if my Federal Work Study depletes before the end of the academic year?

» Can my earnings be credited to my account?

» Where do I enter my hours?

» Do I report my Federal Work Study earnings on my tax return?

Q: When and how do I apply for a job on campus?

A. Available jobs are posted on line the third week in August. You may go to the Search for a Job website and use the search engines to find on campus jobs based on the type of employment you are eligible for. Once you find a job that interests you, contact the supervisor listed to set up an interview.

Q: What if I can't find a job?

A. Please keep looking. Positions decrease rapidly as the Fall semester progresses but there are always available jobs. There is a difference between no available jobs and wanting the absolutely perfect job. If you have specific time demands (such as odd class hours or practice/games), you may need to look a bit harder and perhaps broaden your search to include positions that will accommodate these demands on your time. There are jobs on this campus such as Dining Services that are willing to accommodate your schedule. Dining Services is one of the highest paying and most flexible jobs on campus. We strongly recommend to contact any department that you may have an interest on to see if they have any openings available that is not advertised with our office.

Q: Once I find a job, do I need to fill out any forms?

A. YES. A Student Employment Authorization Form is required for each job that a student holds at the college. The SEA form needs to be completed on line immediately after you are hired and submitted electronically for your supervisor's approval.

Q: I have never worked on campus before, do I need to fill out any forms?

A. YES. Besides the Student Employment Authorization Form, you must also complete the following:

CT W4, Federal W4, I-9 forms
Direct Deposit Form

These forms can be found on the New & Current Student Employees page.

Q: Can I have more than one job on campus during the academic year?

A. YES. A student may work on campus for more than one department at a time assuming the class schedule allows them to do so. If you are a Federal Work Study student, you must have at least one of those jobs under this program. Students typically work 6-10 hours a week. It is important to mention that the more jobs under the Federal Work Study program and the more hours you add to your work schedule the faster your Federal Work Study may deplete.

Q: Is there ever a shortage of Federal Work Study positions?

A. Federal Work Study positions decrease rapidly as the Fall semester progresses. Financial Aid Services has no control over the number of positions that become available, so we strongly encourage students to start the job search as soon as possible. The Search for a Job website is updated as jobs become available so we encourage you to visit the website periodically. We strongly recommend to contact any department that you may have an interest in to see if they have an opening that was not advertised with our office.

Q: What if my Federal Work Study depletes before the end of the academic year?

A. Students typically work between 6-8 hours a week. We strongly recommend you to keep track of the Federal Work Study awarded to you. You can record the amount earned by completing the after you receive the paycheck. If your amount depletes before the end of the academic year, you and your supervisor will be notified. Your supervisor may update your SEA to change your payroll status from Work Study to Regular.

IMPORTANT NOTE: Your supervisor has the right to terminate your employment once your Federal Work Study allocation depletes.

Q: Can my earnings be credited to my account?

A. Your earnings are not credited directly to a student�s account. You will receive a paycheck that is issued on a bi-weekly basis for hours worked. Direct deposit is available and strongly encouraged. Direct Deposit forms are available on the New & Current Students Employees page.

Q: Where do I enter my hours?

A. You need to enter your hours via Self Service in CamelWeb. Handbooks are available on the New & Current Student Employees page.

Q: Do I report my Federal Work Study earnings on my tax return?

A. You will receive a W2 Form from the Payroll Office in late January. This form will be mailed to your campus box. If you need a replacement W2 Form, you need to contact the Payroll Office.

Connecticut College