Employee Handbook  Back to Camelweb Home
Employee Handbook
Table of Contents
Welcome to the Connecticut College Community!
College Policies
Employment Information
Leave Benefits
Salary and Wage Policy
College Resources and Facilities
Leaving Connecticut College
Glossary of Terms
Hourly Administrative Addendum
Salaried Administrative Addendum
Campus Safety Addendum
Dining Services Addendum
Physical Plant Addendum
Employee Handbook Printer Friendly Version
 Total Compensation Statements
 Each year the College provides you with a personalized Total Compensation Statement. In addition to earnings, it itemizes the benefits you receive as an employee of the College, and shows the equivalent dollar value as part of your overall compensation.
 Insurance Benefits
 An employee hired or changing employment status from full-time to part-time or part-time to full-time will be subject to the eligibility requirements of the position as stated in this handbook.
 The College reserves the right to modify benefit programs and increase contributions to health and benefit programs when deemed necessary.
 Health and Dental Insurance Enrollment Eligibility
 The first of the month following your date of hire, you and your dependents are eligible for group coverage under the college plan if you are regularly scheduled to work a minimum of 1,000 hours per year.
 Medical and/or dental booklets outlining specific coverage as well as information regarding rates, levels of coverage, enrollment and claim forms are available in the Office of Human Resources.
 In the event of a conflict between the handbook, the benefit booklets, and the insurance master plan document, the master plan document governs.
 Health Insurance
 The cost of premiums is shared by the College and the employee. Employee contributions are on a progressive scale based on pay.
 Eligible employees may enroll in the group health option offered by the College during the annual open enrollment period.
 Dental Insurance
 Employees who are covered through the college medical benefit receive dental insurance benefits at no extra cost.
 Workers Compensation
 Employees of Connecticut College are covered by Workers Compensation insurance purchased by the College. In the event of a work related injury or illness, the insurance provides for medical care and income payments in accordance with State regulations. Connecticut College will pay, without prejudice, up to three full days of pay following the accident, including the day of the accident. Any claim for lost earnings beyond three days or claims for wages from other employment will be decided by and, if appropriate, paid by the workers compensation carrier directly to the affected employee. All lost earning claims must be accompanied by documentation from the preferred provider/treating physician. If you return to work from a work injury and then go out again for the same injury, you must present additional documentation in order to be eligible for payment through the workers compensation insurance. Sick and vacation time cease to accrue during time absent for a work-related injury or illness. All work-related accidents must be reported to the supervisor or substitute supervisor within 24 hours of the accident. The necessary forms must be completed at that time and forwarded to the Office of the Manager of Occupational Health immediately. Failure to submit reports promptly may result in loss or delayed payments of benefits.
 An employee may remain on the group medical and dental plan through the College for a period of up to one year by paying the employee's share of the appropriate insurance premium on a monthly basis.
 Modified Duty Program
 Connecticut College offers a Modified Duty Program for all employees who incur a work-related injury and for all benefits eligible employees who incur a non-work related injury, illness or impairment. The program details are as follows:
  • The employee must contact his/her supervisor or the Manager of Wellness/Occupational Health at ext. 2793 to request participation in the program.
  • The Manager of Wellness/Occupational Health will provide the treating medical professional with a physical description of the employee's regular job along with a physical capabilities form requesting that the medical professional provide details of any restrictions, how long the restrictions are required, and the expected date of return to regular duty.
  • If a modified duty position is available to the employee, the request is granted for as long as the modified duty position is available up to a maximum of 10 weeks.
  • If no modified position is available or if the modified duty position is of short duration, the employee should refer to the "Leave Benefits" section of this handbook.
To requalify for the modified duty program, an employee must return to work and perform the essential functions of their job with or without accommodation.
 Life and Disability Insurance Enrollment Eligibility
 The first of the month following 90 days of employment at a minimum schedule of 1000 hours per year, you are eligible for life and disability insurance. You must complete the appropriate paperwork with the Office of Human Resources to initiate coverage.
 Life Insurance
 The College will purchase group term life insurance for you equal to three times your annual basic earnings up to a maximum of $200,000. No employee contribution is required.
 Disability Insurance
 Short-Term Disability - This coverage is provided at no cost to the employee. Detailed information is found under the section titled Leave Benefits.
 Long-Term Disability - The employee contributes 50% of the premium through payroll deduction; the College contributes the other 50%. Detailed information is found under the section titled Leave Benefits.
 Travel Insurance
 Additional Accidental Death and Dismemberment Insurance is provided for you immediately if you travel on official College business.
 You are covered for the entire business portion of a trip. Coverage does not include personal side trips.
 Flexible Spending Account
 Flexible spending accounts are established on a calendar year basis. During the annual enrollment period, you have the opportunity to specify a dollar amount (not to exceed $8,000) to be set aside from your pay to cover predictable expenses as follows:
  1. (a) unreimbursed medical expenses for you and your eligible family members ($3,000 maximum).
  2. (b) dependent care expenses for a dependent child under the age of 13 or a qualified dependent adult who is physically or mentally incapable of self-care ($5,000 maximum).
 These funds are exempt from federal and state tax. Employees are reimbursed monthly for submitted allowable expenses up to the total annual amount designated to the account. Changes are not permitted during the plan year except for status or life changes (birth, death, lack of or change in medical coverage, etc.). Any unused funds are not refundable at the end of the calendar year.
 Retirement Annuity Plan
 Connecticut College provides for employee retirement through Teachers' Insurance and Annuity Association/College Retirement Equities Fund (TIAA/CREF). This agreement provides for several distribution options upon retirement.
 Upon completion of two years of continuous employment at the College at a minimum schedule of 1000 hours per year, or upon providing proof of having met TIAA-CREF eligibility criteria at a prior institution, the College will contribute an amount equal to 10% of your annual basic earnings to a Regular Retirement Annuity account, regardless of your personal contributions.
 You must complete enrollment forms with the Office of Human Resources to initiate personal or college contributions. You may change your level of personal contribution one time per quarter.
 Supplemental Retirement Annuity Plan (SRA)
 An employee scheduled to work a minimum of 1000 hours per year may participate in the TIAA-CREF Supplemental Retirement Annuity Plan (SRA). This plan is designed for persons who wish to tax defer additional retirement contributions. Employee contributions are based on a percentage of annual base earnings. Upon request, TIAA-CREF representatives will assist you in determining your maximum individual contributions. No College contribution is made to a Supplemental Retirement Annuity account.
 Employee Assistance Program
 An Employee Assistance Program (EAP) provides confidential counseling services to employees and their household members free of charge. Through the EAP, each individual is entitled to up to eight sessions of confidential counseling. Contact Human Resources for further information.
 Educational Benefit
 Current Educational Benefits Policy
 Effective the semester following the completion of seven years of continuous service at the College at a minimum schedule of 1000 hours per year, you will become eligible for the education benefit. Your college-age dependent child may receive a tuition benefit up to an amount equal to 25% of tuition costs to attend Connecticut College or any other degree-granting, accredited institution. The maximum tuition benefit equals 25% of Connecticut College's tuition costs. Employees meeting the seven-year requirement and who work at least 1500 hours per year are eligible for the full 25% tuition benefit; those working less than 1500 hours per year but at least 1000 hours per year are eligible for a prorated benefit.
 The dependent student must be enrolled in a full-time, degree-granting program. In order for an institution to be considered degree-granting, the course of study must lead to at least an associate degree. Certificate and diploma granting programs do not meet the eligibility criteria for this tuition benefit. This tuition benefit will be granted for not more than the equivalent of four years of full-time study occurring within a five-year period.
 Study Privileges
 Tuition remission for courses taken at Connecticut College may be available to you, your spouse and your dependent children after you have worked at the College for one year.
 If you are scheduled to work a minimum of 1500 hours per year, each eligible individual in your family may apply for a maximum of three (3) courses per year. If you work a 1000 to 1499 hours per year, each eligible individual in your family may apply for one course per year.
 The following programs are available:
  • Special Day Student/Guest Student
  • Connecticut College Graduate Degree Program
  • Connecticut College Return to College Program (RTC).
  • Undergraduate Full-Time Degree Program (see section on Educational Benefits for eligibility).
 Provisions and limitations are:
  • Application and academic requirements and prerequisites must be met prior to enrollment.
  • The tuition remission privilege does not apply to Individual Study courses, Masters Thesis courses, or certain Education courses.
  • Special course fees are not included in this benefit and must be paid by the employee before the first day of class.
  • This benefit is available only when the required minimum of enrolled paying students is met and the maximum enrollment limit has not been reached.
  • Enrollment in a course does not imply acceptance in a Connecticut College degree program.
  • If you die while your spouse or dependent child is a degree candidate, the tuition remission privilege will continue as follows:
  Graduate Program: - through the four-year period from the date of entry.
  Full-time Undergraduate Degree Program: - through the five-year period from the date of entry.
 Application Procedures
 For the following programs, you may receive application forms and information from the appropriate department as listed below.
 Graduate Studies: Office of the Registrar
 Return to College (degree seeking part-time or full-time program): Office of the Registrar
 Special Day Student/Guest Student (non degree seeking part-time or full-time program): Office of the Registrar
 For tuition benefit information and forms, contact the Office of Human Resources.
 If a requested course is offered during working hours, written approval from your supervisor for time off from work.
 Study Privileges Elsewhere
 Effective January, 1, 1998, all full-time academic and calendar year employees who have completed at least one year of continuous service are eligilble for 100% reimbursement for tuition costs up to a maximum of $1,000 per calendar year for courses successfully completed with a grade of "C" or higher through an accredited college or university other than Connecticut College. Employees must be actively at work and full-time at the beginning and end of each course. Contact the Office of Human Resources for additional details and to obtain an application for this tuition reimbursement benefit.