Information Services

Course Reserve Procedures

Information for Faculty

Link to Course Reserve Policies

Electronic Reserves are made available to registered students through the Moodle course management system. Faculty may post course readings online by creating a scanned PDF document or by linking directly to the Libraries’ licensed full-text databases. The Libraries’ provide access to thousands of licensed, full-text online journal articles through their electronic databases. To link to these in Moodle see Direct Linking to Full-Text Articles.  Non-print audio, video and graphic materials may also be digitized and linked into Moodle.  All electronic reserve materials must comply with the Copyright Act and the TEACH Act (Technology, Education, and Copyright Harmonization Act).

Procedures Faculty interested in providing electronic course materials must first contact Diane Creede, Instructional Designer/Developer (ext. 5145) to establish a Moodle site for each course. Faculty are responsible for the content and posting of all materials in their Moodle site. Content for the course remains accessible to registered students only for the duration of the course.

All copies, whether in print or digitized form, must include a notice of copyright: i.e.: © year of first publication, if known, name of copyright holder, if known, and a full bibliographic reference (author, title, journal title or book publisher, and date).

Resources & Support The Moodle course management system is supported by the Instructional Technology team.  Faculty can receive instruction and assistance with the process of creating digital audio, video, graphics and text PDF documents by contacting Frank Fulchiero in the Digital Curriculum Center.  For assistance with foreign language materials contact Marisa Castagno (ext 5387) in the Language Lab. For assistance in using the College’s image collection or ARTstor contact Mark Braunstein (ext 2729) in the Visual Resources Library. Document scanners are also available in Shain Library and the Greer Music Library. 

Print Reserves

Instructors place course readings at the Reserve Desk, adjacent to Circulation. Materials can be accessed in the libraries’ online catalog by instructor, course name and number.  

Shain Library will place on reserve library books, and audio and videotapes, as well as other forms of multimedia, available through the CTW Consortium.  We also place personal copies of books, audio and videotapes, journal articles, and other types of personal items on reserve for your class.  Materials not accepted for reserve are library owned bound or unbound periodicals and photocopied "custom" anthologies without publisher's permission already received and documented.  Please note that requests for items to be placed on reserve at the beginning of each semester should be submitted at least two weeks in advance to allow adequate time to process the items.  

Library materials may be placed on reserve by submitting a CTW Online catalog printout of each item (including Trinity and Wesleyan books if not available at CC), by requesting them electronically via the CTW Online Catalog "Request" Function, or by retrieving them directly from the stacks and bringing them to the Reserve desk.  Please include course number and indicate a loan period from the following selection.  Loan periods:  2 HOUR or 1 DAY for library and personal books, 3 HOUR or 1 DAY for videos.  Photocopied items circulate for a 2 HOUR loan period.  

Library purchases for reserve may require a minimum of four weeks for purchasing and processing.  Please indicate if the title is available at the College Bookstore.  

        For Shain Library book and media orders contact Carol Strang, x2663

Personal materials such as books, audio and videotapes, and photocpies can be brought directly to the Reserve desk.  The library will follow the guidelines of the copyright law in placing photocopied material on reserve. Materials placed on reserve that have been purchased or licensed by the library do not require copyright permission. Any charges incurred for other materials will be charged to the academic department. A completed Copyright Clearance Form must be submitted for each title to be placed on reserve.  Forms are also available at the Reserve desk.  The library will accept 1 copy per 15 students to a maximum of four copies per article.  Exceptions will be at the discretion of the Reserve Supervisor.  All copies to be placed on reserve must be provided by the faculty member.  A photocopy by-pass key is available at the circulation desk for faculty/departmental use.

At the end of each semester, faculty members are encouraged to pick up their personal materials from the Reserve desk.  All remaining copies will be stored in library lockers assigned to faculty members.  Please ask at the Reserve desk for the retrieval of materials from previous semesters.  

Please direct any questions regarding reserve policy or copyright clearance to Carol Strang ext.2663 or Lori Blados ext.2662.

Reserves/Greer Music Library

For additional policies and procedures regarding reserves at GML please contact June Ingram at x2710.

Further Information

The electronic scanning of copyright-protected works for library reserve services, whether electronic or print, is an unsettled area of the law that may be addressed in future revisions of the copyright law or through adjudication. Connecticut College will monitor this and other legal developments that may affect the fair use analysis of electronic reserve services to ensure that library services are in compliance with the letter and spirit of the United States Copyright Law.

This work is based on policy and procedure at Oberlin College, Duke University, and the University of Wisconsin- Madison.