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Empowering Campus Priorities Through Purpose-Driven Budgeting

As we transition to zero-based budgeting, the Budget Office is dedicated to partnering with every department to align resources directly with institutional goals. We are here to support you through every step of this evolution with clear guidance, data-driven tools, and open collaboration—ensuring every dollar spent serves our students and mission.

Contact: Joan Basila, Assistant Director of Financial Planning
Telephone: 860-439-2436
Email: jbrinner@conncoll.edu

Zero-Based BudgetingBudget RevisionsCapital Budget Requests

A zero-based budget (ZBB) is a method where a budgeting unit starts with zero dollars as a baseline, and defines what expenditures are needed to operate effectively and efficiently. The budget office will support each department in building their budget.

Forms will become available during the active submission period. Contact Joan in the budget office if you need access to the form.

Reallocating funds in your budget may be accomplished by filling out and submitting a Budget Revision form to the Budget office.

Budget Revision Form

Budget Revision Form Instructions

We are committed to addressing the capital needs at Connecticut College over a rolling five-year period to help future planning. The Capital Budget Request form will become available during the active request period.

FY2028 Capital Budget Request

Looking for more help?

Check out our Frequently Asked Questions!

What are Budget Revisions used for and who do we send them to?

Budget Revision forms should be submitted to the Finance department (Joan Basila), for review and processing. Budget revision forms are used to transfer amounts from FOAPAL (Fund, Org, Acct, Prog code, Activity code, Location code) to a different FOAPAL. This is to ensure there is funds to pay for where the actual spending occurs.

What is the difference between a temporary or a permanent budget revision?

Determine if your transfer of funds is a permanent or temporary request. A permanent budget revision (BD02) will impact this fiscal year’s budget and continue through future fiscal years. A temporary budget revision (BD04) will impact this Fiscal Year only.

How do I submit the excel Budget revision form with an Approval on it?

Budget Revision forms must be submitted in Excel format in order for Finance to have them processed in the monthly upload to the Accounting department. Approvals for Finance budget revision forms can either be emailed from the approver, stating they approve of the entry to decrease their budget they are responsible for OR a signed budget revision form in PDF format AND an excel version emailed to Finance.

What is the difference between the Finance department budget revision form versus the Accounting department journal entry form?

Budget revision forms are used to transfer amounts from one FOAPAL (Fund, Org, Acct, Prog code, Activity code, Location code) to a different FOAPAL. This is to ensure there is funds to pay for where the actual spending occurs. Journal Entry forms are sent to the Accounting department (Accounting@conncoll.edu). This is to correct mistakes. This is used when an actual expense or transaction has occurred and it was charged to the wrong place. These are currently acceptable in pdf format.

What form do I use if I need to transfer funds to/from a grant/restricted/special use fund?

When requesting a budget transfer to or from a restricted fund, grant, or special use fund, you currently must use a Journal Entry form and submit the form to Accounting, Accounting@conncoll.edu for review and processing. However, if you are impacting an account number that begins with a “6” (wages/salaries/benefits) this is personnel fund use only and the journal entry must be reviewed by Finance instead, who will then submit it to Accounting for processing on the monthly upload process.

Can I decrease or transfer monies from an account line that has an “ending balance” equal to zero?

No, there must be funds in that line in order to decrease it and move the monies from there. Account lines must have available funds to decrease in order to transfer them to another line or department. If you want to move funds from a particular line that has zero balance “Available Balance(Banner)/Ending Balance(EPRINT)” to show where the funds were truly used, you must do a two-part step. First move funds from another line that has an amount available in the “Available Balance(Banner)/Ending Balance(EPRINT)” to the line that has zero funds in it. Then on the same budget revision, decrease/move the funds out of this fund you just increased to the account line you ultimately want the funds to be taken from in order to pay for what you need to spend.

I’m not sure if I need to submit a Budget Revision or a Journal Entry. How do I decide?

If the fund number from the originating department and the fund number for the receiving department are BOTH 100000, then you must use a Budget Revision form. If only one of the fund numbers are 100000 or neither are 100000, then you must submit a Journal Entry. See the Accounting page on the website to access the Journal Entry form.

I submitted a budget revision form but I don’t see any changes in my budget. Was my form denied?

Your request will be posted to the month it was submitted. Budget revision forms are processed at the end of the month so there may be a delay before it is loaded into Banner. If you don’t see the adjustment after 30 days, contact the budget office.

I need to reallocate funds in my operating budget but I’m not sure what FOAPALs to enter. How do I find the correct codes?

Contact the budget office to review the details of your budget to determine the appropriate FOAPALs to enter on the budget revision form.



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New London, CT 06320
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