Students are expected to satisfy the requirements for the degree of Bachelor of Arts within eight semesters, including the equivalent of 128 semester hours of academic credit, distributed among general education, elective courses and the academic major. In addition, students are expected to maintain at least a C average (2.00 grade point average or GPA) in each semester they are enrolled at the College.

At the end of each semester the academic deans, with the support of the registrar’s office, review the prospective classes’ progress towards graduation and grades. Students with low academic performance (defined below) and/or credit deficiency will be reviewed at the end of the semester by the Committee on Academic Standing. Additionally, the class deans review and take note of student’s performance that deserves commendation, including Dean’s Honors and Dean’s High Honors.

A student on financial aid must make satisfactory progress towards graduation within eight semesters, or may be placed on financial probation. For more information on what constitutes good academic progress, please refer to: Satisfactory Academic Progress (SAP). Institutional aid is limited to eight semesters.

Progress Towards Graduation within 8 Semesters

The chart below shows the typical credit hours earned by a student after each semester at a full-time course load of four 4-credit courses per semester.

Traditional
Undergraduate
Earned Credits Required
at End of First Semester

Earned Credits Required
at End of Second Semester

First-Year 16 32
Sophomore 48 64
Junior 80 96
Senior 112 128

Students must accumulate a sufficient number of credits so as not to be more than eight semester hours (including transfer credits) behind the normal semester hours as described above. For example, after the first year, a student must complete at least 24 credits to be promoted to the sophomore year.

Grades

A student’s coursework is evaluated on the basis of grades and semester hours taken. Incompletes taken will be reviewed by the class dean once the final grade is submitted to the registrar. More information on incompletes.

Letter GradesNumerical Value
A 4.0
A- 3.7
B+ 3.3
B 3.0
B- 2.7
C+ 2.3
C 2.0
C- 1.7
D+ 1.3
D 1.0
D- 0.07
F 0.00
NF 0.00
IF 0.00
  • A through C- are satisfactory grades. However, too many Cs may warrant a letter of concern or warning.
  • D+, D, and D- are passing grades (a student will receive credit) but are considered unsatisfactory.
  • F is a failing grade.
  • If a student takes a course with the Satisfactory/Unsatisfactory option, a grade of C- must be earned to obtain credit. If a student earns below C-, a grade of U will be recorded.
  • One-credit courses are graded Pass (P)/Not Pass(NP) and are not calculated in a student’s GPA.

Grade Point Average

A grade point average or GPA of 2.00 is required to achieve Satisfactory Academic Progress with the College. Grade point average may be used to determine eligibility for academic and co-curricular programs, athletics, as well as awards.  

Academic Review

At the end of each semester, the class dean will bring forth to the Committee on Academic Standing any student with low academic performance and/or credit deficiency.

The Committee on Academic Standing, known as CAS, is comprised of:

  • Four faculty members, appointed from the voting faculty
  • The Dean of the College, who chairs the committee
  • The three class deans
  • The Dean of Academic Support
  • The Associate Dean of Institutional Equity and Inclusion

The registrar serves as a participating member of CAS and as a consultant.

Following Academic Review, the class deans will issue letters to students with low academic performance and/or credit deficiency. These letters reflect different levels of concern leading up to academic probation. They include:

  • Letter of Concern
  • Warning
  • Very Serious Warning (Academic Probation)
  • Advised to Withdraw (Academic Probation)
  • Directed to Withdraw (Academic Probation)

Levels Leading to Academic Probation

Letter of Concern

The Committee issues this status to a student who received a low grade in 1-2 courses, a low semester GPA (below 3.0) or a low overall GPA. Letters are sent to the student and their academic adviser(s).

Letters are sent to the student, their academic adviser(s), and in the case of first-year students, their parents/guardians. Both the Dean of Students Office (for Student Government Association) and Athletics are informed of students who have a GPA below 2.00 (semester or cumulative).

Warning

The Committee issues this status to a student who received a low grade in 1-2 courses, an unsatisfactory grade (D+, D, D-), a low semester GPA (below 3.0) or a low overall GPA. Warnings are also given for the following reasons: Warning on Credit, Warning on Requirements, Warning on Major/Minor Requirements.

Letters are sent to the student, their academic adviser(s), and in the case of first-year students, their parents/guardians.

Students will also receive “Warn on Credits,” (for any student behind on credits), “Warn on Requirements,” (for juniors and seniors who have outstanding General Education/Connections requirements to complete) and “Warn on Major/Minor Requirements” (for seniors who have outstanding major/minor requirements to complete) letters.

Very Serious Warning

The Committee issues this status to a student who received a low grade in 2 or more courses, unsatisfactory grades (D+, D, D-), a low semester GPA (below 2.5) or a low overall GPA.

Letters are sent to the student, their academic adviser(s), and in the case of first-year and sophomore students, their parents/guardians.

Advised to Withdraw

The Committee issues this status to a student who received a low grade in 2 or more courses, unsatisfactory grades (D+, D, D-), failing grades, a low semester GPA (below 2.25), a low overall GPA, and/or failure to make progress towards graduation requirements.

Letters are sent to the student, their academic adviser(s), and their parents/guardians.

Following review by the Committee on Academic Standing, students will receive notification by phone and/or email from their class dean that they have been advised to withdraw. Students may choose to accept or decline the Committee’s decision in writing. When the student is informed of the Committee’s decision, the class dean will notify the student of the deadline for response. Failure to respond will result in an administrative withdrawal from the College.  

If the student elects to accept the advice of the Committee, a plan for action must be submitted for the time the student will be away from the College. Students are expected to take one year away from the College, but may appeal for one semester in a letter to their class dean. Whether away for one semester or the entire year, students are required to take at least 8 credits at another institution (with prior approval) and must earn an average GPA of 2.00 or above.  

If the student elects to decline the advice of the Committee and return to the College the following semester, a plan for academic support must be submitted including how the barriers to success will be addressed. The plan should include courses that will be taken; the academic adviser(s) must be consulted before submitting the plan. Students who choose to reject the committee’s recommendation must achieve a minimum of a 2.00 overall GPA and complete four four-credit courses (16 credits) on time and with grades of C or better. Students may not drop or fail a course next semester. If the student does not meet these requirements, the Committee may direct the student to withdraw from the College at the next academic review meeting.

Return from Advised to Withdraw Status

Student returning from Advised to Withdraw status must apply for readmission by sending a letter to the class dean asking permission to return. The letter should include an account of the year away from the College and a plan for actions to be taken (including what will be done differently) once readmitted. The deadline to indicate the intention to apply for readmission is October 15 for the fall semester and March 1 for the spring semester. Students must take at least 8 credits at another institution with an average GPA of 2.00 or above prior to applying for readmission. Because a transcript may not be available by the date of readmission, a letter of good standing from each instructor on official college stationery can be accepted as evidence of satisfactory coursework. The Committee must receive an official  transcript prior to the student’s return and will finalize their decision once the transcript is received. The Committee will also request a letter from the student’s employer if the student held a job during the time spent away from the College.

Academic records of all students advised to withdraw will be reviewed each semester until a satisfactory grade point average is reached. 

Financial aid for a student advised to withdraw will be renewed (if needed) upon readmission to the College. Typically, a student is advised to withdraw for one year.  

Directed to Withdraw

The Committee issues this status to a student who received a low grade in 3 or more courses, unsatisfactory grades (D+, D, D-), failing grades, a low semester GPA (below 2.00), a low overall GPA, and/or failure to make progress towards graduation requirements.

Letters are sent to the student, their academic adviser(s), and their parents/guardians.

Following review by the Committee on Academic Standing, students will receive notification by phone and/or email from their class dean that they have been directed to withdraw.

Prior to the Committee’s decision, the student’s academic dean may consult with other offices of the College as necessary and appropriate. The student may request an appeal of the decision by submitting a letter to the Committee via their class dean. The appeal is then reviewed by the academic class deans and the Dean of the College.

The period of withdrawal is one year, or in an exceptional case, one semester.  Students are required to take at least 8 credits per semester at another institution (with prior approval) and must earn an average GPA of 2.00 or above.

Participation in athletics and leadership positions upon return to the College is pending review by the Committee.

Return from Directed to Withdraw Status

Students on a Directed to Withdraw status must apply for readmission by sending a letter to the class dean asking permission to return. The letter should include an account of the year away from the College and a plan for actions to be taken (including what will be done differently) once readmitted. The deadline to indicate the intention to apply for readmission is October 15 for the fall semester and March 1 for the spring semester. Students must take at least 8 credits at another institution with an average GPA of 2.00 or above prior to applying for readmission. Because a transcript may not be available by the date of readmission, a letter of good standing from each instructor on official college stationery can be accepted as evidence of satisfactory coursework. The Committee must receive an official transcript prior to the student’s return and will finalize their decision once the transcript is received. The Committee will also request a letter from the student’s employer if the student held a job during the time spent away from the College.

Academic records of students directed to withdraw will be reviewed each semester until a satisfactory grade point average is reached. Students who do not meet the requirements of their probationary period may be directed to withdraw without appeal.

Appeals

A student may appeal “Advised to Withdraw” or “Directed to Withdraw” decisions made by the Committee on Academic Standing. The student should include any new information that CAS did not have at the time of the discipline. A student may also appeal for withdrawal for only one semester. When the student is informed of the Committee’s decision, the class dean will notify the student of the deadline for any appeals.

If the student has been Directed to Withdraw for the second time in their academic career at the College, they are not eligible to appeal. The student is expected to withdraw for at least one semester following this second directed to withdraw decision.

Appeals are reviewed by the class deans and the Dean of the College.  If appeals are accepted, a letter is sent to the student, their faculty adviser(s), and parents/guardians.

Satisfactory Academic Process

In accordance with federal regulations, all financial aid recipients are required to make satisfactory academic progress. This means that financial aid recipients must:

  • Maintain a minimum grade point average of 2.0 and
  • Accumulate a sufficient number of credits so as not to be more than eight semester hours (including transfer credits) behind the normal semester hours as described below.
  • Institutional aid is limited to eight semesters for traditional undergraduates.

More information on Satisfactory Academic Progress.